Our Process

The Top 1% Of Virtual Assistants
On The Planet

Forget the resume-and-prayer approach. Every Jarvis VA has cleared a 67 point vetting process built by operators who know exactly what a great hire looks like. The VA will also automate your repetitive tasks using AI.

Meet Your Perfect VA, Guaranteed →
Thousands Apply
Over 1,000 applicants reviewed every month. Only a tiny fraction clear all 67 checkpoints to reach our active placement roster.
67 Point Vetting Process
Personality tests, typing assessments, live mock tasks, internet speed checks, background verification, and a final interview, before placement.
Ongoing Performance Monitoring
Placement isn't the finish line. We track output, run monthly reviews, and proactively flag drops before they become your problem.
How Jarvis Vets Talent

7 Stages. 67 Checkpoints. 1% Pass Rate.

Stage 01
Application & HR Screening
Thousands apply. Only a fraction make the cut. We assess:
  • Professionalism and communication quality
  • Relevant work experience
  • English fluency
  • Reliability and responsiveness
~40%pass to Stage 02
Stage 02
Personality, Background & Aptitude
Character, culture, and clean record. We verify:
  • Work ethic and reliability under pressure
  • Problem-solving and initiative
  • Full understanding of US culture
  • Ability to work US business hours
  • Employment history and background check
  • 2 professional references confirmed
  • NDA and confidentiality signed
~25%pass this stage
Stage 03
Typing Speed & Writing Test
Slow typers and unclear writers don't touch your inbox. We require:
  • Minimum 50 WPM at 98% accuracy
  • Business email drafting
  • Client-facing tone and clarity
  • Proofreading and formatting
~15%pass this stage
Stage 04 — Core Test
67 Point Live Skills Assessment
A real-world task simulation across 67 skill checks:
  • Inbox triage and response drafting
  • CRM data entry and navigation
  • Research and summarization brief
  • Scheduling and calendar management
  • Spreadsheet, reporting, and AI tool use
~10%pass this stage
Stage 05
Internet & Equipment Check
Connectivity issues end here, not on your clock. We verify:
  • Min. 25 Mbps download speed
  • Min. 10 Mbps upload speed
  • Latency under 80ms
  • Backup internet connection confirmed
~8%pass this stage
Stage 06
Final Interview
Live video call with Jarvis leadership. We evaluate:
  • Communication and professional presence
  • Problem-solving under live pressure
  • Client-readiness and attitude
  • Cultural fit with US business expectations
~3%pass this stage
Stage 07
Jarvis Training
Before they touch your business, they know it. We cover:
  • Brand tone, voice, and communication style
  • Tools and workflows they will use daily
  • Client standards and escalation protocol
  • AI tool certification
Top 1%placed with clients
The result
The VA you get has already proven themselves
before they ever meet you.
No trial and error on your clock. No learning curve at your expense. Every Jarvis VA on our roster has cleared all 67 checkpoints and completed Jarvis onboarding training. You get someone ready to work on day one.
Top 1%
of applicants placed
Stage 04 — The Core Test

The 67 Point
Test Project

A timed, unassisted simulation across 12 skill categories. No scripts. No hints. Real tools, real tasks, real judgment calls.

67 individual checkpoints tested in a single live simulation
~90 minutes — timed, unassisted, on real tools
Top 10% of candidates pass this stage and advance to background checks
Problem Solving
Brand Fit
Strategy
Creative Direction
Troubleshooting
Professionalism
Inbox Management
CRM Navigation
Client Communication
Research & Summarization
Reporting & Dashboards
AI Tool Usage

We do not publish all 67 checkpoints publicly. What we can tell you is that every Jarvis VA must pass real, verifiable tasks, no scripts, no hints, no partial credit.

Fewer than 1% make it through.

What Happens After They Pass

Ongoing Training

Every Jarvis VA participates in continuous training to stay current on tools, workflows, and client standards. They don't just pass once — they keep earning it.

Performance Monitoring

Our team runs monthly quality reviews on every active VA. Output drops don't wait for you to notice — we catch them first and act before it becomes your problem.

Client Success System

When your business grows, we consider it a win. Our client success team checks in proactively, surfaces upsell opportunities, and makes sure your VA is always keeping pace with where you're headed.

After you sign

What happens when
your VA starts working?

Here's what a Jarvis VA actually does across different industries. Real tasks, real results.

Customer Support VA
A real client
D2C skincare founder, $1.2M/year. Every morning until noon clearing her inbox. Nothing else got done.

40-50 customer emails every day: refunds, wrong orders, subscription changes. Her VA took over the entire inbox. She went from 4 hours a day in email to zero, launched two new products, and grew from $1.2M to $1.8M in 8 months.

What her VA handles
✓
All customer emails — refunds, complaints, order questions
✓
Shopify order management and updates
✓
Supplier follow-ups and reorder coordination
✓
Review responses on Amazon and Shopify
✓
Weekly inventory and sales reports
✓
Influencer outreach and collab logistics
−20 hrs
per week
+$600K
revenue in 8 mo
46×
ROI
Get This for My Business
Operations VA
A real client
Business coach, 400 unread DMs. Some of those were leads. He had no way to find out which ones.

His VA went through every DM, identified warm leads, drafted responses, booked discovery calls, and set up a follow-up system. Month one: 11 booked calls recovered from ignored messages. $15K in new revenue he almost left on the table.

What his VA handles
✓
DM and email inbox triage and response
✓
Discovery call booking and calendar management
✓
Lead follow-up sequences and CRM updates
✓
Client onboarding and document prep
✓
Invoicing and payment tracking
11
calls booked mo 1
$15K
revenue recovered
Get This for My Business
Operations VA
A real client
Marketing agency owner. Running client accounts, writing reports, chasing approvals, and doing it all herself.

Her VA took over all client reporting, approval follow-ups, meeting scheduling, and CRM logging. She stopped being the bottleneck. In month one she used the recovered time to close two new retainers.

What her VA handles
✓
Weekly and monthly client report compilation
✓
Client approval follow-ups and feedback tracking
✓
Meeting scheduling and agenda prep
✓
CRM and pipeline updates after every touchpoint
✓
Proposal formatting and send logistics
−18 hrs
per week
2
new retainers mo 1
Get This for My Business
Lead Response VA
A real client
Real estate agent. Missing Zillow leads during showings. Every missed call was a deal that went to whoever picked up first.

His VA covers all lead response during showings and off-hours, books appointments, preps comparables before calls, and keeps the CRM updated. 12 additional closings in the first year.

What his VA handles
✓
Instant lead response on Zillow, Realtor.com, and website
✓
Showing scheduling and confirmation
✓
CRM updates after every lead and call
✓
Market comp research before client calls
✓
Follow-up sequences for cold and warm leads
<2 min
lead response
+12
closings/year
Get This for My Business
Admin VA
A real client
Financial advisor spending 2 hours prepping for every review meeting. 3 meetings a week. Six hours gone before the week started.

His VA handles all pre-meeting prep: pulling portfolios, summarizing performance, updating client files. He went from 3 review meetings a week to 7, without adding a single hour to his schedule.

What his VA handles
✓
Pre-meeting portfolio pull and summary
✓
Client file updates after every review
✓
Follow-up emails and document sends
✓
Appointment scheduling and reminders
✓
Compliance document tracking
3→7
meetings/week
−12 hrs
prep time/week
Get This for My Business
Operations VA
A real client
General contractor. 3 hours every Monday on subcontractor admin. That's 150 hours a year that wasn't going into the business.

His VA took over certificate tracking, sub coordination, permit follow-ups, and weekly job reports. He used the Monday mornings to go after new bids. Revenue went from $3M to $4.2M in 12 months.

What his VA handles
✓
Subcontractor insurance certificate tracking
✓
Permit application follow-ups
✓
Weekly job status reports
✓
Vendor and supplier coordination
✓
Invoice generation and payment tracking
+$1.2M
revenue in 12 mo
150 hrs
reclaimed/year
Get This for My Business
Our guarantees

You take zero risk.
We take all of it.

We stand behind every placement. These aren't fine-print promises — they're how we operate.

48-Hour Replacement
Not working out? Replaced in 48 hours.

If your VA isn't meeting the standard — for any reason — we replace them within 48 hours at no cost. No waiting, no awkward conversations, no disruption to your workflow.

Month-to-Month
No contracts. No lock-in. No severance.

You stay because it's working, not because you signed something. Cancel anytime with 30 days' notice. No termination fees. No HR paperwork. No severance package.

Zero Overhead
Flat rate. No insurance, payroll, or benefits.

A US full-time hire costs $80,000+/year in salary alone — before insurance, payroll taxes, and PTO. A Jarvis VA is $1,600/month. One invoice. Everything included.

Client results

What happens when
you actually delegate

Sean

I was still trying to do everything myself. Now I get 5–10 hours a week back for the work that actually grows the business.

Sean O'Brien, founder of HeadTop Performance, was spending 5–10 hours each week on reports, onboarding, scheduling, admin, and vendor coordination. He partnered with Jarvis to take ownership of those recurring tasks so he could focus on clients and growing his business.

Results at a Glance
5–10
hrs/week reclaimed
7
workstreams off his plate
1
Specialist
Sean O’Brien
Founder, Tophead Performance
Jason

Two years with Jarvis. We reduced headcount, handed off the day-to-day, and they manage the VAs for us so I don't have to.

Jason had worked with virtual assistants before, but Jarvis was different. By handling onboarding and ongoing management, Jarvis helped his real estate team streamline operations, reduce headcount, and free leadership to focus on growth, with regular check-ins to keep everything running smoothly.

Results at a Glance
2 Years
& Counting
Headcount
reduced
VAs
Fully managed
Jason T.
Residential real estator
David R.

My VA reorganized my entire pipeline, chased 6 overdue invoices, and freed 22 hours in two weeks. I hired a second one.

Was skeptical about remote VAs. After his Jarvis VA took over Monday admin, sub certs, and job reports, he used the recovered time to close new bids. Revenue went from $3M to $4.2M in 12 months.

Results at a Glance
+$1.2M
revenue
22 hrs
freed wk 1
2nd VA
hired
David R.
General contractor, $4.2M revenue
FAQ

Frequently asked questions

A Jarvis VA handles the operational work that keeps your business running but doesn't require you: inbox management, CRM updates, lead follow-ups, scheduling, research, reporting, vendor coordination, and more. The exact scope is mapped in your first call and adjusted as your business evolves. Most clients hand off 15-25 hours of work per week in the first month.
Most freelance VAs are self-reported — you take their word for their skills, hope their internet is reliable, and figure out the fit after you've already paid. Jarvis VAs have cleared a 67 point live assessment, a background check, a typing and writing test, an internet speed verification, and a final interview. They also complete Jarvis training before touching your business. You're not taking a chance — you're selecting from a proven roster.
The 67 points span 6 stages: application and HR screening, personality and background check, typing speed and writing quality, a live skills simulation across 12 task categories (inbox, CRM, research, scheduling, reporting, AI tool use, and more), an internet and equipment check, and a final video interview with Jarvis leadership. Less than 1% of applicants make it through all stages.
Jarvis works best for business owners doing $10K-$500K/month who are spending too much time on operational work that isn't growing the business. We've placed VAs with e-commerce brands, real estate agents, financial advisors, coaches, agencies, contractors, law firms, and healthcare practices. If you're doing work that doesn't require your specific expertise, there's a Jarvis VA for it.
You can. But sourcing, vetting, testing, background-checking, and training a VA takes 40-80 hours — and most founders still end up with someone who looked good on paper. Jarvis gives you a pre-vetted, pre-trained VA matched to your industry in 48 hours, with a guaranteed replacement if it doesn't work out. Most clients find the math straightforward: the time and risk you save is worth more than the small premium over a self-sourced hire.
Yes. If your VA isn't meeting the standard for any reason, we replace them within 48 hours at no cost. There are no long-term contracts — month-to-month with 30 days' notice to cancel. No HR paperwork, no severance, no overhead. You pay one flat rate and we handle everything else.
Yes. The standard Jarvis VA placement is full-time, 8 hours a day, 5 days a week, working your business hours. That's 160+ hours per month dedicated to your business. If your needs are different, we can discuss the right structure on your first call.
$1,600/month, flat. That's $10/hour for a full-time, pre-vetted, trained virtual assistant. No payroll taxes, no benefits, no equipment costs, no HR overhead. A comparable US-based hire runs $50,000-$80,000+ per year before benefits. Most clients see a positive ROI within their first month.
Jarvis VAs are based in the Philippines. We chose the Philippines intentionally — we genuinely believe in changing lives, not just filling roles. The VAs we work with are driven, hardworking, and deeply committed to doing right by the clients they support. That integrity shows up every day in how they work. Every VA must also pass an internet speed test, demonstrate strong English communication, work US business hours, and show full understanding of US business culture.
Get started

Stop doing the work
a VA should be doing.

15 minutes. We'll map out exactly what your VA handles from day one — and match you within 48 hours.

Book a Free 15-Min Call

No commitment. No hard sell. Just a plan.